Oaktree Sharks

1st shift: Medley Relay, Butterfly, Backstroke, IM (approx 11:00)

2nd Shift: Breaststroke, Freestyle, Free Relay (approx. 1:00)

• Event Board: Place event number and heat being swum on easel board by starter.
• Clerk of the Course: Using heat sheets, put swimmers in correct event, heat and lane order in chairs before sending off to blocks. Update clerk board showing which events should report to clerk.
• Recorder: Receive Lane sheet from runner. Check that swimmer about to swim is in correct lane. Write down times from the timers on lane sheet. Give completed lane sheets to Runner. Place hand against wall for swimmers 6 & under and 7/8 swimmers at end of backstroke to protect their head.
• Ribbons: Sit at table placing labels on appropriate ribbons at meets and file in team box.
• Runner: Report to computer table 10 minutes before start of meet. Pickup and/or deliver heat sheets, lane sheets, labels, and DQ slips at meets. Post results.
• Snack Bar Cashier: Takes order, collects cash, gives change. First shift begins at 7:30am and 2nd shift at 10:30am. 
• Snack Bar Runner: When someone orders, the runner gathers that food for the order (like pouring hot water in the cup of noodle) while the cashier handles the $$ of the transaction. First shift begins at 7:30am and 2nd shift at 10:30am. 
• Timer (Head): Responsible for organizing and instructing timers and recorders at the start of each shift. During meet, time events as backup for timers in lanes who may miss start watch.
• Timer: Three timers per lane. Use stop watches to time swimmers in events.
• Time Sorter: At computer table, circles middle times on lane sheets to determine the time for swimmer in each event. Match DQ slip to swimmer and indicate on lane sheet if swimmer DQ’d.

Key Roles-These jobs work in this capacity for every meet. 

• Meet Director: Each team has a Director (usually president or league rep) at meet responsible for making sure the meet runs smoothly and timely. Handle any team/swimmer problems, disputes, or DQ challenges. Signs-off on final score of meet.
• Ribbons (Head): Takes inventory at start of season. Order ribbons at start of season for dual meets hosted by team. Sets up ribbons at home meets, helps last shift at ribbons table and instructs volunteers working at table. Pack up ribbons at end of meet.
• Set up & Cleanup Crew: Set up on Friday night before a home meet – tables, blocks, chairs, flags, and ropes. After meet put everything away, empty trash, and sweep. 
• Snack Bar Lead: In charge of snack bars at home meets. Determine food and drinks to purchase, organize workers, set up and clean up. 
• Stroke and Turn Judge: Judges watch swimmers during meets to determine if they will receive a DQ slip for stroke infractions. They must attend clinic for training and watch instructional video. There are 2 judges from each team on deck at meets. New judges shadow more experience judges.
• Starter/Announcer: The person who runs starter system at meets. Instructs swimmers to get on blocks and take mark. Watch swimmers for false starts. Controls the pace of meet. Announces which events should report to clerk.
• Snack Bar Setup: Set up snack bar on Friday night. Cover tables, prep coffee, hot water, tables, fill drink bins.
• Snack Bar Shoppers: Two people who shop for all the groceries needed for snack shack before each home meet. Submit receipts for reimbursement.
• Swimmer Check In: At meets before warm-ups, check in swimmers and write event numbers on their hand.
• Volunteer Coordinator: At meets, check in volunteers and make sure all positions are filled at the start of each shift and during meet. Organize and assign Oaktree volunteers for time trials, dual meets and champs. Keep track that all families volunteer in some capacity to support the swim team.